Emergency

Getting Access to Scanned Student Records

Faculty and staff may request access to the Document Management System (DocManage) for the following types of scanned student records, for the purpose of supporting applicants and students in the course of official university business:

  • Admissions and Recruitment records include transcripts, test scores and other documents related to the admissions process.
  • Financial aid forms are available for Finanical Aid and CSC internal users only.

To request access to scanned student records in DocManage:

  1. Submit the appropriate New Employee or Alternate data access request form.
  2. Complete Information Security Awareness training.

Data Access Request

Follow this link to the CMS Student Administration Forms page to download the appropriate Student Administration New Employee or Alternate data access request form. Send the completed, signed access request form to the SIS Security Analyst, Student Services building, 2nd floor (they will notify you when access is ready).

Information Security Awareness Training

Complete the Information Security Awareness Training (State version). This fulfills the requirements for both FERPA (Family Educational Resources and Privacy Act) training.

For other questions about DocManage email to SIS_Security@csumb.edu.